Names

When choosing a campus name or changing your legal name, please consider the information below.

  • Campus name is your legal name by default, but a student may request a different campus name. You can view your name(s) on record and request a new campus name by logging into Williams Student Records.

    Here is a detailed guide on how to change your campus name. Once your campus name is processed (within 2 business days) the updated name will roll out to all campus systems.

    Where will my campus name appear?

    Faculty and staff will only see your campus name. Examples of where your campus name is used, including but not limited to:

    • GLOW
    • WSO
    • Class rosters
    • Email lists
    Where will my legal name appear?

    Your legal name will persist on certain documents. In addition, some campus offices and staff are required to have access to both your campus and legal names. Please see Legal Name for document and access details.

    New Williams ID Card
    1. Check Williams Student Records to see if your campus name has been updated.
    2. Request a new campus ID card from Campus Safety Services (CSS).
    3. Turn in your old ID card with no charge for the new ID card.
    Email/Username

    If you would like your email/username ([email protected]) updated to match your campus name, email [email protected].

  • The Registrar's Office strives to be inclusive and accommodating for transgender, nonbinary, and genderfluid students. If a student experiences a biased incident related to campus name and/or pronouns, the Institutional Diversity, Equity, and Inclusion Office has an online form to report bias.

    Campus Name & Pronouns

    Here are details about the campus name policy and how to update pronouns.

    Legal Name

    Your legal name will persist on certain documents. In addition, some campus offices and staff are required to have access to both your campus and legal names. Please see Legal Name for document and access details.

    If you plan to legally change your name in the future, there are advantages to doing so before you graduate. To fully understand these nuances, email [email protected] to discuss the process in more detail.

    Privacy

    If the campus name policy does not provide the privacy desired, please contact the Registrar's Office to redact your legal name from prior documents (e.g. major and concentration declaration forms, independent studies) and external transcripts.

  • For commencement, you will be asked to provide a "degree name" that will be used during the ceremony for the following purposes:

    • diploma
    • print and online materials

    Your legal name is not required and you can opt to use your campus name.