Before submitting a proposal to the Committee on Educational Affairs (CEA), faculty should review the course submission checklist to ensure course proposals adhere to established guidelines and policies. This will minimize any questions/concerns the CEA may have and reduce the likelihood of having to make revisions.
Login
Login to CourseLeaf with your universal campus login (username only, do not include @williams.edu) and password, and follow the link for Course Inventory Management (CIM).
Search
The search function does not work like Google:
- Input prefix and course number into the search box: MATH 151
- HIST* will narrow the search results—scroll to find a course.
- Partial searches do not work, e.g., CSCI 13 will not return CSCI 134 as a result.
Form Tips
To minimize frustration and error messages:
- Populate fields in order. There is logic programmed to automatically populate several of the fields based on sequential order.
- Read the help bubbles. The CEA appreciates your attention to curriculum guidelines and policies. By taking the time now, you can avoid revisions later.
- Double-check fields with character counts for text length. Text that exceeds these counts will be cut-off and you will not receive an error message.
- Copy and paste text using: Paste and Match Style (Mac) or Paste as plain text (PC)
- Once a proposal is in workflow, you can no longer edit. You will need to request that your proposal be rolled back to make further changes.
Create a Proposal
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Select a Course Number
Prior to submitting a new proposal, please review your unit’s offerings in CIM, and select two to three numbers that aren’t currently in use. Make sure they are the appropriate level (e.g. 300-level). You may want to consult with your Chair and/or Administrative Assistant to ensure the numbers are appropriate for your unit’s curriculum.
Having a few number options is key as other faculty from your unit may save or submit a proposal to workflow simultaneously. You will not be able to save or submit a proposal with a number that is already in use. If you get an error message ("Course number is not unique.") you’ll want an alternative number on hand.
Propose New Course > Save Changes (resume later) or Submit to Workflow (save changes and ready for CEA review)
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Only the primary unit should edit a cross-listed course.
If edits are so extensive that a student could repeat the course for credit, a new proposal should be submitted instead.
Use the search function to find and select your course > Edit > Save Changes (resume later) or Submit to Workflow (save changes AND ready for CEA review)
Can't find an inactive course in CIM? It was inactivated prior to 2019. Email Angela Copeland to reactivate the course—once the Registrar's Office reactivates the course you will be able to edit.
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Only the primary unit should inactivate a cross-listed course.
Only courses that will never be taught again should be inactivated (e.g. courses taught by visiting professors). Faculty should not inactivate a course without first consulting their Chair and/or Administrative Assistant.
Use the search function to find and select your course, then:
Inactivate > Inactive > Submit to Workflow
Once a course proposal is in workflow, you can no longer access.
Submit to Workflow
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To continue working on a proposal at a later time > Save Changes
To resume working on a proposal, use the search function to find and select your course > Edit
When a course proposal is finalized, copy-edited, and ready to be reviewed by the CEA > Submit to Workflow (saves changes AND submits to workflow)
Once a proposal is in workflow, you can no longer edit.
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Once a proposal is in workflow, you can no longer edit.
Confirm a proposal has been submitted to workflow and identify which workflow step has been approved or is pending:
Whoops!
Once you submit to workflow you can no longer make changes.
Contact Angela Copeland if you:
- Need to continue working on a proposal.
- Edited a course by mistake.
- Discover someone else mistakenly edited your course.
- Inactivated a course by mistake.
- Want to delete a proposal.
Approve or Rollback
The Registrar’s Office and the CEA will review proposals and either:
- approve the proposal to move it to the final workflow steps, or
- rollback the proposal to request clarification or minor edits.
Chairs and Administrative Assistants will receive email notifications when a course proposal is submitted, but no further action is required to move the proposal through workflow.
We recognize that units have their own unique curricular procedures and policies. Contact Amanda Turner to discuss workflow configuration options.
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