Make sure your course description is finalized, copy-edited, and ready for both CEA review and catalog publication prior to submitting a proposal to workflow. This checklist will ensure your course descriptions adhere to established guidelines and policies. It will also help when navigating CourseLeaf’s Course Inventory Management (CIM) online form—each checkbox is mapped to the corresponding form field.
When editing a course, please keep in mind, if the edits are so extensive that a student could repeat the course for credit, a new proposal should be submitted instead.
Please note, there are character limits on some fields.
▢ The individual submitting the course proposal should be the course instructor. The purpose of this field is so the CEA knows who to reach out to with questions.
▢ Which semester will the course most likely be offered? This is a projection only—schedule information (semester, days/times, instructors) will be collected after course descriptions are finalized by the CEA.
▢ Effective year will automatically populate.
▢ The course prefix should reflect the primary unit.
▢ For new courses, instructors should select an available course number in collaboration with their unit Chair or Administrative Assistant.
▢ Unit will automatically populate.
▢ Division will automatically populate, except in cases where a course prefix is associated with one of two divisional options. In this case, please select the appropriate division.
▢ Academic career will automatically populate, except in cases where a course prefix is associated with both undergraduate and graduate (ARTH, ECON) levels. In this case, please select the appropriate academic career.
▢ Long title, 100 character limit.
▢ Transcript title, 30 character limit.
- Every cross-listed course prefix added must be discussed and approved by the corresponding unit chair.
- The Registrar’s Office (RO) will assign a number—please do not populate or edit the number field.
- Select the unit associated with the course prefix.
- Indicate academic career, undergraduate or graduate (ARTH, ECON).
- If a secondary cross-listed course number should be assigned at a different level than the primary, email [email protected]
▢ The course text should be succinct and comprehensible to a wide audience, and include a statement of the purpose, objective, and scope; 2000 character limit.
▢ Does the course satisfy the Writing Skills (WS) distribution criteria? If so, provide a WS explanation for the catalog, 500 character limit.
▢ Does the course satisfy the Difference, Power, and Equity (DPE) distribution criteria? If so, provide a DPE explanation for the catalog, 500 character limit.
▢ Does the course satisfy the Quantitative/Formal reasoning (QFR) distribution criteria? If so, provide a QFR explanation for the catalog, 500 character limit.
▢ The class format options are: lecture, seminar, tutorial, studio
▢ Is there a secondary class format (lab or conference) associated with the course?
▢ Indicate any additional class format info, 254 character limit. Use this field to provide additional details about the remote or hybrid modality. Include any non-traditional pedagogical models, e.g., Skype, community-based field work, division III field work, flipped classroom, context-based learning through field trips, etc.
▢ Options for grading:
- yes pass/fail option; yes fifth course option
- yes pass/fail option; no fifth course option
- no pass/fail option; no fifth course option
- no pass/fail option; yes fifth course option
▢ Make an educated guess of expected class size for new courses. When editing a course, make sure this number accurately reflects pre-registration enrollment numbers.
▢ Is there an enrollment limit?
- Indicate an enrollment limit—a number is required for registration and classroom assignments.
- Writing Skills (WS) courses have a limit of 19, if the WS checkbox is selected, this field will automatically populate.
- Tutorials have a limit of 10.
▢ You must indicate who will get enrollment preference if the course overenrolls, e.g., sophomores, juniors, majors, or concentrators; 170 character limit.
▢ Examples of prerequisites, 254 character limit:
- class standing, majors, concentrations, placement exams, specific courses, or areas of study
- permission of instructor
- an application (e.g., online form, statement of interest)
- none, open to all students
▢ What workload is required of a student? How is a student evaluated? Indicate requirements/evaluation, e.g., the number and kinds of writing exercises, including page counts, number of exams, problem sets, etc., 170 character limit.
▢ List any unit attributes the course should have—consult with your unit chair if clarification is needed. Before assigning attributes from different units, please get approval from the corresponding unit chair.
▢ Consult with your unit chair to see if the unit notes field is applicable, 500 character limit.
▢ This field is intended for any costs that would not be covered by the book grant. Indicate a range or ballpark figure of any additional fees associated with the course, e.g., material, lab, travel, 254 character limit.
▢ If a course will be offered, check the catalog accreditation standard form field, it should read: “Course will be offered.”
A course not offered within a four-year cycle is removed from the catalog by the Registrar’s Office, but remains on your unit website’s list of offerings. In this case, the form field will read: “Course has not been offered within a four-year cycle and will not be offered.”
Make sure the appropriate option is selected when editing.