Course Submission Checklist

Use this checklist to ensure that each course proposal submission contains all information required by the Committee on Educational Affairs (CEA).

Please be sure your course is finalized, copy-edited, and ready for both CEA review and catalog publication prior to submitting the course form.

Make note of character limits on certain fields.

▢ Is this course?

  • New
  • Revised (if revisions are so extensive that a student could take it again, the course is considered “New”)
  • Reactivated (previously removed from the catalog and now should be included)

▢ What semester will the course be offered?

▢ The course prefix should reflect the primary unit.

▢ Units may assign a course number, otherwise indicate level (1XX, 2XX, 3XX, 4XX, 5XX) and the Registrar’s Office will assign a number.

▢ Long course title, 100 character limit.

▢ Short transcript title, 30 character limit.

▢ All cross-listings must be discussed and approved by unit Chair(s).

▢ The course description should be succinct and comprehensible to a wide audience, and include a statement of the purpose, objective, and scope; 2000 character limit. Please note, any italicized text should be marked with { }.

▢ Lecture, seminar, studio, or tutorial are component options.

▢ Is there a lab or conference co-requisite component?

▢ Indicate any class format information, 254 character limit. Include any non-traditional pedagogical models, e.g., Skype, community-based field work, division III lab field work, flipped classroom, context-based learning through field trips, etc.

▢ Make an educated guess of expected class size for new courses.

▢ Is there an enrollment limit? Indicate “none” if there is no limit; writing skills courses have a cap of 19; tutorials have a cap of 10.

▢ If applicable, provide enrollment limit explanation. This is for CEA use only and is not published in the catalog.

▢ Who gets preference if the course is overenrolled? If there is an enrollment limit indicate preference, e.g., sophomores, juniors, majors, etc.—otherwise indicate “none”, 170 character limit.

▢ Examples of prerequisites, 170 character limit:

  • class standing, majors, concentrations, placement exams, specific courses, or areas of study
  • permission of instructor
  • an application (e.g., online form, statement of interest)
  • none, open to all students

▢ Consult with your unit Chair to see if the department notes field is applicable, 254 character limit.

▢ Indicate any additional costs or fees, e.g., material, lab, travel; 254 character limit.

▢ What workload is required of a student? How is a student evaluated? Indicate requirements and method of evaluation, e.g., the number and kinds of writing exercises, including page counts, number of exams, problem sets, etc., 170 character limit.

▢ Options for grading basis:

  • may not be taken pass/fail; may not be taken as a fifth course
  • may be taken pass/fail; may be taken as a fifth course
  • may be taken pass/fail; may not be taken as a fifth course
  • may not be taken pass/fail; may be taken as a fifth course

Pass/Fail and Fifth Course policy information.

Fifth course is not an option for tutorials.

▢ Confirmation is required to ensure correct divisional credit.

▢ Does the course satisfy the writing skills (WS) distribution criteria? If so, provide an explanation for the catalog, 500 character limit.

▢ Does the course satisfy the difference, power, and equity (DPE) distribution criteria? If so, provide an explanation for the catalog, 500 character limit.

▢ Does the course satisfy the quantitative and formal reasoning (QFR) distribution criteria? If so, provide an explanation for the catalog, 500 character limit.

▢ List any departmental attributes the course should have—consult with your unit Chair if clarification is needed.