Faculty & Staff

Here is the Williams Academic Calendar (list view) as it appears in the course catalog.

When planning events, please be aware of the college's policy on observance of religious holidays.

During the academic year, refer to the Faculty Registration Timeline for additional information.

Williams Student Records System provides online access to course records and student academic records for faculty, academic advisors, and academic department staff.

If you need access, please read the Williams College FERPA Guidelines and submit the Williams Student Records System Access form.

Need help? Reference our Student Records System for Faculty guide.

If you need to change your room assignment for a course you are teaching, please contact Nicki Renaud.

Go to Williams College Classrooms for a preview of campus classrooms.

For faculty or staff who require ADA classroom accommodations, contact Toya Camacho, Assistant VP of Institutional Diversity and Equity.

Office of Information Technology can provide additional information on the technical equipment in classrooms.

All other room reservation requests should be made through the online scheduling system.

Please note that academic courses take precedent during Division of the Day hours and the Registrar reserves the right to bump events if needed for an academic course. We will do our best to avoid bumping, but if this occurs you will be informed of next steps.

When submitting grades remember—you can post grades without having all grades for your class entered.

No change in grade may be made on the basis of retesting or work completed after a grade has been submitted other than in the case of an official incomplete.

If an incorrect grade was posted, the Grade Change form must be submitted to the Registrar’s Office by the last day of the full term following the term in which the course was taken.

Faculty can access the following grading forms via Student Records System > Self Service > Queries and Forms > Useful Links

• Unsatisfactory Grade
• Incomplete or Deferred Grade
• Grade Change

Every year, the Registrar's Office assists the Committee on Educational Affairs (CEA) and the Calendar and Schedule Committee (CSC) in the process of establishing course offerings and the schedule for the upcoming academic year.

See the CEA and the CSC sites for:

• Policies
• Links to online forms
• Procedures
• Deadlines

Williams College has reserved these hours for academic courses:

• 8:00 am - 4:00 pm, Monday through Friday
• 7:00 pm - 9:40 pm, Monday

All extracurricular activities should be scheduled outside these hours.

This rule, which is overseen by the Calendar and Schedule Committee (CSC), is called the "Division of the Day."

The CSC needs to approve mid-semester evening exam times, as well as be informed of field trips and other exceptions to the Division of the Day:

• Evening Exam form
• Request a Class Hour exception

View approved evening exam times and exceptions.

On the Calendar and Schedule Committee page you can find Division of the Day guidelines and other pertinent calendar and schedule information.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student records.

New faculty and staff are required to have a basic understanding of Williams College FERPA Guidelines before access is granted to Student Records System.

Test your knowledge with our FERPA Tutorial!

If you have any questions regarding specific situations, contact the Registrar's Office.

Students may choose to be known on campus by a name other than their legal name—read more about name options for students.

Registration Process

1. Students register for round one (first choice, caps are not enforced in this round).
2. Students are dropped from courses by Registrar’s Office per instructor.
   • Seniors will be given preference for any openings that remain after first choice selections have been assigned.
3. Caps enforced for subsequent rounds of Winter Study Registration.
4. Students dropped in round one register in round two (second choice).
5. Steps 3-5 repeat until all students are registered.
   • Once your course reaches capacity, it is closed and you are done.
   • You will not be contacted if there are open seats in your course.

Courses may not be cancelled because of low enrollment until all students have been registered following all rounds of registration.

More information about the student registration process can be found at Winter Study Registration.