Williams Student Records provides online access to course records and student academic records for faculty, academic advisors, and academic department staff.
Need help? Reference our Williams Student Records for Faculty and Staff guide.
Start and End of Term Planning will help you prepare for the semester! Included are FAQs, as well as important policies and deadlines that should be considered throughout the duration of the term.
To view a student's record in preparation for an advising session:
Main Menu > Self Service > Advisor Center > View My Advisees
After an advising session has concluded, to remove a hold:
Main Menu > Self Service > Student Info and Holds > Remove Advising Holds
Enter the ID of the advisee in question. Then click "ADV" in the code field. There will be a release button in the upper right.
Faculty advisors should submit the Thesis to Independent Study form in instances where a student is changing from a thesis to an independent study.
Go to Williams College Classrooms for a preview of campus classrooms.
Office of Information Technology can provide additional information on the technical equipment in classrooms.
For faculty or staff who require ADA classroom accommodations, contact Toya Camacho, Assistant VP of Institutional Diversity and Equity.
If you need to change your room assignment for a course you are teaching, please submit the Classroom Change Request form.
All other room reservation requests should be made through the online scheduling system.
Please note that academic courses take precedent during Division of the Day hours and the Registrar reserves the right to bump events if needed for an academic course. We will do our best to avoid bumping, but if this occurs you will be informed of next steps.
When submitting grades remember—you can post grades without having all grades for your class entered. Enter the grades you wish to post and set your roster to "Ready to Review."
No change in grade may be made on the basis of retesting or work completed after a grade has been submitted other than in the case of an official incomplete.
If an incorrect grade was posted, the Grade Change form must be submitted to the Registrar’s Office by the last day of the full term following the term in which the course was taken.
Faculty can access the following grading forms via Williams Student Records > Self Service > Queries and Forms > Useful Links
- Unsatisfactory Grade
- Incomplete or Deferred Grade
- Grade Change
Mid-semester advisories are recorded in Williams Student Records for any student whose performance or progress in your course is unsatisfactory, either because of poor grades, poor attendance, or general underachievement.
These mid-semester advisories are an important indicator of a student in need of academic counseling. Advisories are recorded by entering a "U" grade in Williams Student Records. Once you save the Grade Roster with "U" grades, students will be able to see the grade in Williams Student Records. If you are giving no advisories in your course, please set the roster to "Ready for Review" to indicate that you have no students in need of an advisory.
The Registrar’s Office will check for rosters with a "Ready for Review" status. Each course must have an online roster set to Ready for Review by the deadline.
If you have questions or want to bring a particular student to the attention of the Dean's Office, please contact Rachel Bukanc.
Every year, the Registrar's Office assists the Committee on Educational Affairs (CEA) and the Calendar and Schedule Committee (CSC) in the process of establishing course offerings and the schedule for the upcoming academic year.
- Links to online forms
Once the annual curricular review has concluded and the catalog is live, you may need to make changes due to new hires, medical leaves, etc.
Here's a guide on how to make late changes or additions to courses in the catalog.
Williams College has reserved these hours for academic courses:
- 8:00 am - 4:00 pm, Monday through Friday
- 7:00 pm - 9:40 pm, Monday and Wednesday
All extracurricular activities should be scheduled outside these hours.
This rule, which is overseen by the Calendar and Schedule Committee (CSC), is called the "Division of the Day."
The CSC needs to approve mid-semester evening exam times, schedule changes or late additions, as well as be informed of field trips and other exceptions to the Division of the Day:
On the Calendar and Schedule Committee page you can find Division of the Day guidelines and other pertinent calendar and schedule information.
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student records.
Faculty and staff are required to have a basic understanding of Williams College FERPA Guidelines before access is granted to Williams Student Records. Once access is granted, these guidelines should be reviewed at the beginning of every semester.
Test your knowledge with our FERPA Tutorial!
If you have any questions regarding specific situations, contact the Registrar's Office.
Beginning November 1, 2023 faculty asked to write a recommendation letter on behalf of a former student, will need to ask the student to send an electronic copy of their transcript, to the faculty's email address. Faculty will no longer have open access to records of graduates or former Williams Students.
Any former Williams student may request a transcript at www.getmytranscript.org. There is no charge for this service. Students should allow at least 48 hours for the transcript to be delivered. If a student is having difficulty with this process, they can contact Angela Copeland for assistance.
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the US Department of Education. The open access to former student records is unnecessary with the free electronic delivery option available.
FAQs for adjunct instructors teaching a Winter Study course.