Faculty & Staff

When planning events, please be aware of the college's policy on observance of religious holidays.

During the academic year, refer to the Faculty Registration Timeline for additional information.

The official Williams Academic Calendar provides an overview of the year.

PeopleSoft provides online access to course records and student academic records for faculty, academic advisors, and academic department staff.

If you need access to PeopleSoft, please read the Williams College FERPA Guidelines and submit the PeopleSoft Access form.

Need help navigating PeopleSoft? Reference our PeopleSoft for Faculty guide.

If you need to change your room assignment for a course you are teaching, please contact Nicki Renaud.

Go to Classrooms at Williams College for a preview of campus classrooms.

Office of Information Technology can provide additional information on the technical equipment in classrooms.

All other room reservation requests should be made through the online scheduling system.

When submitting grades remember — you can post grades without having all grades for your class entered.

To submit a grade for an incomplete (Z) or deferred grade (R), please fill out the Report of Incomplete or Deferred Grade form so the Registrar’s Office can post the grade in PeopleSoft.

For unsatisfactory grades, use the Report of Unsatisfactory Grade form.

If an incorrect grade was posted, either due to a data entry or calculation error, the Grade Change form must be submitted to the Registrar’s Office by the last day of the full term following the term in which the course was taken.

No change in grade may be made on the basis of retesting or work completed after a grade has been submitted other than in the case of an official incomplete.

Already familiar with procedures and guidelines? Here's the Course form to submit a new or revised course for review.

Every year, the Registrar's Office assists the Committee on Educational Affairs (CEA) and the Calendar and Schedule Committee (CSC) in the process of establishing course offerings and the schedule for the upcoming academic year.

Things to consider:

• Are there courses that need to be removed from the catalog?
• Are there any minor revisions to currently offered courses?
• Curricular additions and major revisions are reviewed by the CEA.
• Class schedules are reviewed by the CSC.

Procedures can change, please be sure to visit the CEA and the CSC websites annually for information about the process and deadlines.

Williams College has reserved these hours for academic courses:

• 8:00 am - 4:00 pm, Monday through Friday
• 7:00 pm - 9:40 pm, Monday and Wednesday

All extracurricular activities should be scheduled outside these hours.

This rule, which is overseen by the Calendar and Schedule Committee (CSC), is called the "Division of the Day." The CSC needs to approve mid-semester evening exam times, as well as be informed of field trips and other exceptions to the Division of the Day.

Please refer to the Calendar and Schedule Committee website for more information.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student records.

New faculty and staff are required to have a basic understanding of Williams College FERPA Guidelines before access is granted to PeopleSoft, our student information system.

Test your knowledge with our FERPA Tutorial!

If you have any questions regarding specific situations, contact the Registrar's Office.

Students may choose to be known on campus by a name other than their legal name. Read more about the Campus Name policy for students.

If you are making travel arrangements on behalf of a student, it's important to ask for their legal name.